Health and Safety Manual
3.1 The Finance and Resources Committee is responsible to the Board of Governors for monitoring the health, safety and wellbeing of all staff, students and others while on University premises, or undertaking activities under the control of the University. The Finance and Resources Committee receives progress reports via the University Health and Safety and Wellbeing Committee.
3.2 The University Executive Group is the most senior managerial group within the University. This group considers and approves health and safety and wellbeing policies, receives health and safety updates and approves the Annual Health and Safety Plan.
3.3 The University Health and Safety and Wellbeing Committee ensures the development, implementation and monitoring of Health, Safety and Wellbeing policies and procedures within the University. It keeps under review the measures taken to ensure the health and safety of all persons when on University premises, and of its staff and students engaged on activities required by their work or study for the University.
3.4 Site Health and Safety Panels are established by senior staff to promote the health, safety and wellbeing of persons when on University premises, and of staff and students when engaged in activities relevant to the site their faculty/department activities. The Panels also provide assurance that health and safety and wellbeing are being managed through inspections and audits.
Site Health and Safety Panels should ensure that local arrangements are in place to adequately manage health and safety through appropriate procedures and documentation.
Larger faculties or units may want to set up activity specific safety panels or groups, which are established to monitor health and safety standards in their areas of responsibility. These groups or panels should report to the site Health and Safety Panels.
3.5 An Annual Health and Safety Plan is produced each academic year. The aim of the plan is to identify University-wide health and safety and wellbeing priorities for the forthcoming academic year. The priorities are risk-based and must be achievable within the timescale. The Annual Health and Safety Plan is submitted to the Health and Safety and Wellbeing Committee and the University Executive Group for consideration and approval.
The status and outcomes of the priorities contained within the plan are monitored by the University Health and Safety and Wellbeing Committee as part of its assessing Health and Safety performance against known objectives.
3.6 A Health and Safety Audit is carried out each academic year. The audit concerns itself with examining the health and safety standards, arrangements and compliance levels of a faculty or service. The subject for each annual audit is determined by strategic priorities and agreed by the University Health and Safety and Wellbeing Committee.
3.7 In addition, a single subject compliance audit is undertaken annually. The subject for the compliance audit is agreed by the University Health and Safety and Wellbeing Committee as part of the Annual Health and Safety Plan. The subject will be selected based on statutory obligations the University needs to meet in discharging its responsibilities as an employer.
3.8 Monitoring and reviewing of health and safety performance:
- Senior staff and Heads of Department /Services to monitor accident data for trends or areas of concern in conjunction with sickness absence and workplace health.
- Senior staff and Heads of Department /Services look at the number and type of near miss reporting.
- Contribution that senior staff make towards the health and safety agenda.
- Health and Safety Inspections are the responsibility of heads of department/ Services who run these ongoing checks of the ‘on-the-ground’ situation. Trade union representatives must be invited to these inspections. Inspections highlight areas of good practice or concern and enable control measures to be put in place before harm can be caused. They can include spot-checks as a type of mini-inspection.
- Once a year, Deans, Heads of Service, the relevant Senior Managers, Senior Academics and the Health and Safety managers meet to look at the current health and safety position and, assess progress against objectives and support future planning.
- Deans and senior managers undertake an annual health and safety walk around.
- Deans and Senior staff and Heads of Department/Service ensure there is a faculty/service wide health and safety risk register that identifies health and safety issues and which must be reviewed at least annually.