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Committee Handbook

The Handbook contains useful information for all staff on the roles of committee chairs, secretaries and members of all University Boards and Committees. It provides guidance on Manchester Met's committee structure, terms of reference and conventions as well as a number of appendices with example committee documents including templates for agendas, minutes and action lists. Word versions of a number of documents are availabe on the Briefing Notes page for use by Committee Secretaries.

Introduction

Three separate bodies share responsibility for the character, organisation and function of the University: the Board of Governors, the University Executive Group and the Academic Board.

  • The Board of Governors is legally responsible for determining the educational character and mission of the University and for overseeing its activities. The Board of Governors appoints the Vice-Chancellor and other senior members of staff.
  • The University Executive Group (UEG), under the leadership of the Vice-Chancellor, is the University's senior management team with responsibility for organising, directing and managing the University. The UEG is made up of the Vice-Chancellor, the Deputy Vice-Chancellor, the Pro-Vice-Chancellors: Education, Research & Knowledge Exchange and International, the Registrar, the Director of Finance, the Director of Human Resources, the Director of Services and the Faculty Pro-Vice-Chancellors.
  • The Academic Board advises the Vice-Chancellor on the University's academic and other activities. In particular it considers and advises on matters relating to awarding taught and research degrees. To help it carry out its duties, the Board delegates responsibility for some matters relating to quality management to its committees, as well as to Assessment Boards and Programme Committees.

The Committee Handbook looks at the way in which the various boards and committees work and focuses on the committee Secretary's and the Chair's role in promoting effective decision making within the Academic Board structure.

A structure diagram of the three University organisational strands is given in Appendix A. Appendix B contains details of relevant terms of reference.

Definition of terms

Throughout the handbook the term "committee" is used to mean board, committee or sub-committee unless the context clearly shows otherwise. Where a section talks about a particular board or committee, this will be made clear.

Scope and application

The conventions and procedures described in this handbook are intended to apply to all University committees operating at faculty level or above.

Committee Handbook

The full pdf version of the Committee Handbook 2017/18 is available to download.

The individual sections are available from:

Committee Conventions

The Committee Secretary's Role

The Committee Chair's Role

The Committee Member's Role

Appendices

A number of the appendices have been revised and updated for 2017, please see new versions indicated below.

Appendix A Committee Structure Chart 2017/18 *NEW SEPTEMBER 2017* Committee Structure Chart 2017/18
Appendix B Terms of Reference 2017/18 *NEW SEPTEMBER 2017* Terms of Reference 2017/18
Appendix C Agenda Schedule *NEW SEPTEMBER 2017* Agenda Schedule Example Agenda Schedule Template
Appendix D Agenda *REVISED MARCH 2017* Agenda Example Agenda Template
Appendix E Report *REVISED MARCH 2017* Report Example Report Template
Appendix F Report Cover Sheet *REVISED MARCH 2017* Cover Sheet Example Cover Sheet Template
Appendix G Formal Minutes*REVISED MARCH 2017* Formal Minutes Example Formal Minutes Template
Appendix H UEG Notes *REVISED MARCH 2017* UEG Notes Example UEG Notes Template
Appendix I Actions List*REVISED MARCH 2017* Actions List Example Actions List Template
Appendix J Plain English Plain English
Appendix K Annual Report Annual Report Example Annual Report Template
Appendix L Membership Questionnaire Membership Questionnaire Example Membership Questionnaire Template
Appendix M Committee Secretary's Checklist Checklist
Appendix N Committee Chairs and Secretaries *NEW SEPTEMBER 2017* Chairs and Secretaries 2017/18
Appendix O Glossary and Abbreviations Glossary and Abbreviations
Appendix P Programme Committee Programme Committee Example Agenda