Privacy notice for study and field trips

Privacy notice for study and field trips

Manchester Met requires information about you in your application for, and participation in, University-organised study or field trips.

This includes basic personal data such as:

  • your name and contact details
  • information relating to
    • disabilities
    • access requirements
    • additional support that may be required
    • passport information, where appropriate

We work closely with partners to deliver elements of our trips, and we will need to share some of your information with them to facilitate your visit.

Using your data in this way is in line with our obligations as a higher education institution, and necessary in our public task.

Where you provide us with disability information, we do this in the substantial public interest.

We will retain your data, including details of your attendance on the trip, for one year plus the current academic year, starting from the date of the trip. If you have any questions, please contact trips@mmu.ac.uk.

For information on how to contact our data protection officer or how to exercise any of your data protection rights, including the right to object, please visit our data subjects’ rights page.

You are also able to complain to the Information Commissioner’s Office if you are dissatisfied with how we use your personal data.

If you have paid via the University eStore to participate in a study or field trip, then the privacy notice for eStore also applies.

Trips using delivery partners outside of the UK or European Economic Area

You will be informed if your trip includes international travel.

If your trip includes international travel, the following privacy information will apply.

For partners based in the European Economic Area or in countries assessed by the UK government as offering an appropriate level of privacy protection, we take additional steps to ensure our delivery partners know their responsibilities and that your personal data is well protected.

If the country is based outside of the European Economic Area and has not been assessed as offering an appropriate level of protection by the UK government, the University will conduct a risk assessment and will only share your data having deemed the risk to our students to be low. We will ensure secure transmission of your data and have a contract in place which further protects your privacy.

If you would like further information about these safeguards, please contact dataprotection@mmu.ac.uk.

Post-trip surveys

We may ask you to complete a post-trip survey, which is optional to complete.

The questions in this survey ask for your personal information. The University is the controller for this, and we will ensure that it is kept secure and is always protected.

We use your information to review the delivery of our study and field trips, and to assess what has been done well and what needs to be improved. Using your data in this way is in line with our obligations as a higher education institution, and necessary in our public task.

We will anonymise the individual returns from the survey within one month of the survey closing. Anonymised reports are retained for five years.

For information on how to contact our data protection officer or how to exercise any of your data protection rights, including the right to object, please visit our data subjects’ rights page.

You are also able to complain to the Information Commissioner’s Office if you are dissatisfied with how we use your personal data.