Privacy Notice for Sport Scholarships

This privacy notice should be read in conjunction with the applicable Scholar Agreement which contains our terms and conditions for Sport Scholars. It is in addition to information contained in the University’s general Scholarship privacy notice (Privacy Notice for Student Scholarships).

This notice explains who we are, how and why we collect and use personal information about you, what personal data is collected and held about you when applying for and if you are successful for our Sport Scholarship, our purposes and lawful bases for processing, who we share your personal data with, relevant retention periods, and how you can exercise your privacy rights. Please do read this notice to understand our practices and if you have any questions please contact us using the contact details provided below.

Introduction

In order for the University to consider you for this Scholarship, your application will be considered for eligibility onto the scheme. All eligible students will receive an email confirmation if they are eligible for the Scholarship, which includes the Scholarship Terms and Conditions. Students who do not want to accept the Scholarship Terms and Condition should email the University and reject the Scholarship. Scholarships will work in the following way:

• Students who meet the Scholarship Terms and Conditions will need to apply via email to be considered for the Scholarships.
• Email applications will be assessed by a panel, and eligibility considered by further review of the student’s University application (at which point, students are contacted after the deadline date with an update).
• Unsuccessful students will also be contacted by a panel member via email. Application data for unsuccessful students will be deleted within a month after the deadline date.

Who we are and what we do with your information

The University is the Controller in respect of the personal data you provide as part of your application onto the Scholarship. 

The University is registered as a Controller with the Information Commissioner’s Office (ICO). We manage personal data in accordance with the General Data Protection Regulation (GDPR) and the University’s Data Protection Policy.

The personal data we process

For theScholarship we collect and process certain data about you, including information of a sensitive nature. This includes:

• Your name and contact information
• Academic merit/qualification information
• Your application for the Scholarship

The purposes of the processing

The purposes of processing is set out below:

If you contact us, we may also keep a record of that correspondence.

The recipients or categories of recipients of the personal data

We will disclose personal data about you to the following third parties:

• Student Billings, Admissions, Programme Lead or Panel Members;
• Members of the MMU Sports Team.

The right to withdraw consent

If we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent. You can withdraw your consent by writing to callum.jones@mmu.ac.uk stating your name, your student ID number and in the e-mail subject state: Withdrawal of Consent.

Data retention

Your personal data will only be retained for as long as it is necessary in accordance with the University’s Retention and Disposal Schedule. Specifically, we will retain your personal data for:

Your rights in respect of the processing

The GDPR provides data subjects with the following data subject rights:

• The right to be informed – this Privacy Notice assists with fulfilling these obligations.
• The right of access.
• The right to rectification.
• The right to erasure.
• The right to restrict processing.
• The right to data portability.
• The right to object.

Please note, that these rights apply in certain circumstances, for example according to the lawful basis utilised by the University. The right of access to personal information held about you exists in order to be aware of, and verify, the lawfulness of the processing. For further information, please see our Data Subject Rights Page.

Contacting us

For questions or concerns about this Privacy Notice, or our use of your personal information, please contact Callum Jones in the first instance.

Our Data Protection Officer can also be contacted using dataprotection@mmu.ac.uk, by calling 0161 247 3884 or in writing to: Data Protection Officer, Legal Services, All Saints Building, Manchester Metropolitan University, Manchester, M15 6BH.

Right to lodge a complaint with the supervisory authority

You have the right to lodge a complaint with the ICO as the supervisory authority in respect of the processing of your personal data. We would encourage you to expend our internal complaints procedure through our initial contact and the University Data Protection Officer, prior to contacting the ICO. Please contact: casework@ico.org.uk or telephone: 0303 123 1113. For any further contact information please see: https://ico.org.uk/global/contact-us/.

Updates to this privacy notice

We may update this Privacy Notice from time to time in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make.