Sustainability fund privacy notice

Why your personal information is required

We are the controller for the information you provide within your application for the sustainability fund.

To consider you for the fund, we require personal information including your:

name
address
telephone number
email address
date of birth
gender
project idea

Processing your information in this way to award the fund is conducted in the public interest.

Under the Equality Act 2010 we are obliged to consider reasonable adjustments and offer support on the grounds of health and disability.

We’ll allow you to provide medical and disability data for the following purposes:

To determine whether any adjustments need to be made for you if you have declared a disability.
To take account of, and provide additional support for any disabilities, health issues or conditions.

Consent

You’ll be asked to consent to the following activities:

To be contacted about events or activities, that are held for our sustainability fund recipients, that we think may be of interest to you.
To be invited to participate in student focus groups or surveys.
To be invited to be involved in our marketing activities, which may include using your image or creating videos, vlogs or social media content.

You’re free to choose if you would like us to use your information in this way. Your decision will not affect your application.

Data retention

Application forms and sustainability fund-related information relating to unsuccessful applicants will be retained for 12 months from the end of the application process.

We’ll retain the personal data relating to financial support and student tuition fees of successful applicants until the termination of our sustainability fund relationship with you, plus six years.

This includes:

Records documenting remission of tuition fees in exceptional circumstances.
Invoices documenting the payment of financial aid funds to individual students.
Records documenting payment of prizes.

If you provide us with your consent for the purposes listed in the ‘consent’ section, we will retain a record of your name, email address and telephone number for as long as deemed relevant. In addition, we’ll contact you every two years to ask if you wish to remain on our contact list.

Your rights

The data protection legislation gives you several rights over your data, including the right to access and to object.

These rights apply in certain circumstances, for example, according to the lawful basis utilised by the University. To exercise these rights please email our data protection officer.

You also have the right to complain to the supervisory authority if you would like to complain about how we use your data. To do this, please email [email protected] or by telephone at 0303 123 1113.

More information

For further information about the sustainability fund and the use of your personal information, please contact [email protected].